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* About Toshinkyo
Toshinkyo, officially the Tokyo General Cooperative Health Facilities Promotion Association, is a corporation established to promote and raise awareness of the health facility activities operated by general health insurance societies located in Tokyo, jointly implement efficient health facility activities by health insurance societies, and share activities among health insurance societies.
| 1．Vaccination at medical care institution contracted to Toshinkyo (no subsidy application to the Health Insurance Society required) |
This involves receiving a vaccination at a medical care institution providing vaccinations under contract to Toshinkyo. Toshinkyo has concluded contracts with about 3,300 medical care institutions across Japan to provide influenza vaccinations.
Visit the Toshinkyo website for vaccination procedures.
Methods |
Choose one of the following: |
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Vaccination at medical care institution |
Vaccination provided at medical care institution (about 3,300 locations across Japan)
The insured person or dependent applies for the vaccination directly. |
Choose from the list of vaccinating medical care institutions. |
Group vaccination |
Vaccination provided in a designated location (available only in Tokyo and Saitama, Chiba, and Kanagawa prefectures)
The insured person or dependent applies for the vaccination directly. |
Choose from the list of locations. |
Visitation vaccination
[Available at establishments only] |
Vaccination at the establishment
The establishment handles all applications for vaccination. |
Choose from the list of vaccinating medical care institutions. |
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| Periods for vaccination, etc. |
■Vaccination at medical care institution
Applications accepted: starting September 2023
Vaccination period: October 1, 2023–March 31, 2024
■Group vaccination
Applications accepted: September 1–October 31, 2023
Vaccination period: Mid-November–mid-December 2023 |
| Eligible persons |
Insured persons and dependents
* Must be a member of the Health Insurance Society on the date of vaccination.
* Group vaccinations are not available for children of middle-school age or younger.
* Ages of vaccination eligibility vary by contracted medical care institution. |
| Subsidy amount |
Up to 2,000 yen/vaccination for one vaccination per person
* Available for up to two vaccinations for children under 13 years of age |
Procedural flow through vaccination
<< Precautions >>
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Note that you will not be eligible for a vaccination if you forget to bring your health insurance card. |
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Ages at which children are eligible to be vaccinated at medical care institution vary by institution. Check with the institution for more information. |
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You cannot apply to the Health Insurance Society for a subsidy for any copayment you paid beyond the maximum subsidy amount when using Toshinkyo. |
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One ticket per person must be submitted for each vaccination. If you plan to use multiple tickets, make copies in advance. |
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Contact the Health Management Department of the Health Insurance Society if you do not have a printer or if you have any other questions.
→03-3666-8845 |
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| 2．Vaccination at an ordinary medical care institution (not contracted to Toshinkyo) (subsidy application to the Health Insurance Society required) |
Eligible persons |
Insured persons and dependents who are members of the Health Insurance Society (no age restrictions) |
Vaccination locations |
Ordinary medical care institutions other than those shown on the list of vaccinating medical care institutions on the Toshinkyo website
* The subsidy does not cover vaccinations at the examination center on the second floor of Kenpokaikan or the Health Insurance Society clinic and copayments paid after settlement of differences in amounts when using Toshinkyo contracted medical care institutions. Additionally, the subsidy does not cover influenza vaccinations not authorized by the Ministry of Health, Labour and Welfare of Japan (such as intranasal influenza live vaccines or FluMist). |
| Subsidy amount |
Up to 2,000 yen/vaccination for one vaccination per person (up to the actual amount if less than 2,000 yen)
* Up to two vaccinations available for children under 13 years of age |
| Application procedures |
（1） |
Individual applications:
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When the insured person or dependent has paid the entire amount of the cost to the medical care institution |
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1． |
Check the list of vaccinating medical care institutions on the Toshinkyo website to confirm that your preferred medical care institution does not administer vaccinations under contract to Toshinkyo. (Vaccination fees may vary depending on whether or not a Toshinkyo program applies.) |
2． |
Receive the vaccination at your preferred medical care institution and obtain a receipt from the institution. When doing so, make sure that the receipt clearly indicates the date of vaccination, the name of the person vaccinated, and a description of the charge such as “Influenza vaccination charge.”
Note that a detailed medical statement or influenza vaccination certificate is not a receipt. Check at the counter when paying the medical care institution to make sure you receive a proper receipt. |
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Note: |
If two or more people are vaccinated at the same time, obtain a separate receipt for each. (If the medical care institution is unable to issue separate receipts, ask it to indicate on the receipt a breakdown showing the name and charge for each person vaccinated, at a minimum.) |
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3． |
Complete and affix your seal to the Application for vaccination subsidy (reverse side: Vaccination recipient details), attach the original receipt, and submit these to the Health Insurance Society (Health Management Department). Note that an influenza vaccination certificate or detailed medical statement cannot be attached in place of a receipt. Be sure to attach the original receipt. |
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For the applicant name, enter the name of the insured person. |
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Only one application will be accepted per person per fiscal year. When applying for a child under 13 years of age who received two vaccinations, wait to apply until after the second vaccination is complete. If the vaccinations were received at more than one medical care institution, indicate this under “Name of medical care institution” (for example, by entering “_____ Hospital and other institution”).
After the second vaccination, apply once for the entire household. (When receiving two vaccinations, they will not be eligible for the subsidy if applied for separately.) |
（2） |
Establishment application: |
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When applying together for the entire establishment (branch or office) |
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1． |
Complete the Application for vaccination subsidy (reverse side: Vaccination recipient details), attach the original receipt, and submit these to the Health Insurance Society (Health Management Department). (For the applicant name enter the name of the employer or the health manager, and for the transfer account enter an account in the establishment’s name.) |
2． |
If the number of people vaccinated is large, an Excel spreadsheet or similar document may be prepared instead of using the Vaccination recipient details on the reverse side of the form, using a format similar to that of the form. |
3． |
When also applying for dependents, apply for the entire household together. Note that additional applications will not be accepted after you have applied once. |
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| Application deadline |
Submit the application by Tuesday, January 31, 2024. |
| Voluntarily and Continuously Insured Persons |
Voluntarily and Continuously Insured Persons should read the Health Checkup Information pamphlet. |
* Information on influenza vaccinations at the Health Insurance Society examination center will be provided separately. It will also be published in the Society bulletin, Kenpo News. |
| 3．Vaccination at the examination center on the second floor of Kenpokaikan (no subsidy application to the Health Insurance Society required) |
Eligible persons |
Insured persons and dependents who are members of the Health Insurance Society
(not including those under 16 years of age on the date of vaccination) |
| Vaccination location |
Examination center on the second floor of Kenpokaikan (3-1-2 Nihonbashi Kayabacho, Chuo-ku, Tokyo) |
Vaccination periods
(planned) |
First period: Five days during the third week of October each year (planned)
Second period: Five days during the third week of November each year (planned)
* Vaccine quantities are limited. Note that the vaccination period may end early if vaccines run out. |
How to get vaccinated |
Go directly to the vaccination location. Be sure to bring with you the vaccination medical interview sheet (distributed in advance inserted in Kenpo News and posted under “News & Topics” on the Health Insurance Society website) together with your health insurance card (for confirmation of eligibility and reception). No advance reservations are required. |
| Costs |
1,000 yen in cash (one time only)
Pay on the day of vaccination.
* This 1,000 yen is not eligible for the reimbursement of the vaccination subsidy.
* Other detailed information will be provided through separate notifications sent to establishments, published in Kenpo News, and posted under “News & Topics” on the Health Insurance Society website. |
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Click here for the application form
Application for Vaccination Subsidy
