Procedures for making requests such as those for disclosure of personal information to Tokyo Securities Industry Health Insurance Society clinics
The user in question covered by personal data held by the Society clinic has the right to demand the disclosure, correction, partial deletion, cessation of use, or removal of, or addition to such data.
However, the personal data held by the Society clinic is intended for examination and treatment purposes. The retention periods are specified by medical and other laws governing examination and treatment records (medical records), X-ray images, and other materials. For these reasons, in principle, it may not be partially deleted or removed based on requests from users.
Depending on the details, the Society clinic may be unable to grant requests to correct or add to personal data held by the clinic.
A request to cease use of personal data held by the Society clinic may result in inability to claim medical care costs. This would be disadvantageous to the user, since the medical care received would be regarded as treatment not covered by health insurance. In certain cases, it may render it impossible to provide medical care at all.
The Society clinic has established the following rules concerning requests for the disclosure, correction, cessation of use, etc. of personal data held by the Society clinic. (No fees apply for such requests.)
Requests for the disclosure, correction and cessation of use etc. of personal data held
| Types of requests concerning personal data | Society clinics' responses |
|---|---|
| Disclosure, notice of purpose of use | Demand under following procedures |
| Correction, addition | The individual member may make such a request about basic infomation, so demand under following procedures |
| Partial deletion or removal | Partial deletion or removal may not be requested during the retention period specified by law. |
| Stop of use | Members may demand to stop of use about some purpose of use |
- Items for which requests may be made
The following requests may be made:- (1)Requests for disclosure, correction etc. of personal information
- (2)Requests for notification of purposes of use or for cessation of use etc.
- (3)Requests for disclosure of examination and treatment information (patient case records)
- Parties who may request disclosure etc.
Any of the following parties may request disclosure etc.:- (1)The individual covered by the personal data for which disclosure etc. is requested, or his or her surviving family
- (2)A legal representative of the individual covered by the personal data for which disclosure etc. is requested, or of his or her surviving family
- (3)A representative appointed by the individual covered by the personal data for which disclosure etc. is requested, or appointed by his or her surviving family
- (4)When the individual covered by the personal data for which disclosure etc. is requested is an adult and has disabilities to make own decisions, relatives looking after the individual or a person equivalent thereto
- Contact staff at the contact point for inquiries, complaints, and consultations for more information about the procedures.
Provision of medical information to external medical care institutions and preparation of medical certificates differ from the disclosure of personal information. - Personal information held by the Society
Personal information held by the Society