The Tokyo Securities Industry Health Insurance Society (the "Society") engages in the following businesses: the provision of insurance benefits, including medical care expenses for sickness and injury and allowances for sickness and injury and maternity; the execution of health activities designed for health maintenance and promotion, including providing health education, offering health consultations, conducting medical checkups and managing recuperation facilities; and the healthcare provided by clinics.
In order to promote smooth operations of these businesses, personal information of the insured persons and their dependents (including former dependents) is essential. Therefore, in recognition of the necessity for addressing as important challenges the secure handling and management of personal information, all officials and staff members and related parties of the Society hereby declare that they actively pursue and make efforts to promote the protection of personal information.

1.

In addition to complying with all laws, regulations, and other rules concerning the protection of personal information, the Society shall establish a system for the protection and management of personal information and internal rules on the collection, use, and provision of personal information, and shall conduct all relevant operations appropriately in accordance with this system and these rules.

2.

In obtaining personal information, except when obtaining such information is required by the Health Insurance Act or other laws or regulations, the Society shall clearly indicate the purposes of obtaining the information to the individuals in question; use the personal information obtained only within the scope of the purposes of use; and refrain from handling personal information beyond the scope necessary.
Society clinics shall obtain personal information within the scope necessary for examinations, treatment, and other operations; use the information obtained only within the scope of the purposes of use; and refrain from handling personal information beyond the scope necessary.
The consent of the individual in question shall be obtained before using personal information beyond the scope of the initial purposes of use.

3.

The Society shall respect the rights of individuals concerning personal information and shall handle this information appropriately pursuant to all applicable laws and regulations including the Health Insurance Act and in accordance with its own internal rules, when it answers any related inquiries from the individuals in question, as well as any requests from such individuals to disclose, correct, delete, or cease use of such personal information.

4.

The Society shall consistently endeavor to ensure the security and accuracy of personal information and to protect such information, by exercising proper control in the following ways:

(1)

Making responsibilities clear by appointing persons responsible for the protection and control of personal information

(2)

Thorough training of employees on the appropriate handling of personal information

(3)

Properly managing and supervising subcontractors in their handling of personal information when subcontracting operations to achieve the purposes of use of personal information

(4)

Implementing measures to prevent unauthorized access to personal information and to prevent the leakage, loss, damage, or misuse of personal information; promptly implementing corrective measures in the event of problems related to personal information

5.

This Fundamental Policy and the Society’s system for and internal rules on the protection and management of personal information shall be revised as appropriate in response to the establishment, amendment, or abolition of relevant laws and regulations or other changes in circumstances and whenever a change is considered necessary as a result of periodic audits, to ensure that the Policy, system, and rules may be continually improved.

6.

Please address any inquiries, complaints, or requests for consultation concerning the Society’s handling of personal information to the contact points noted below.

Contact points for inquiries, complaints, or requests for consultation concerning the Society’s handling of personal information:

3-1-2 Nihonbashi Kayabacho, Chuo-ku, Tokyo
-For those regarding the Society’s operations in general: General Affairs Department, General Affairs Division;
Tel.: 03-3666-8431
-For inquiries related to the Society clinic:
Medical Operation Department, Medical Operation Division
Tel.: 03-3666-8855

Hours: 9:00 a.m. - 5:00 p.m. (except for days the Society is closed)